Academic Visitors

What you need to know

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We recognise and appreciate the valuable contribution that Academic Visitors make to the work and life of the School and we welcome their visits.

We welcome academic visits, which help us to build a vibrant, internationally diverse and exciting research culture for our faculty and research community.

We always try to accommodate suitable applicants but reserve the right to restrict numbers due to limited working space. View our Academic Visitor Policy.

How to apply

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  1. Secure the support of a member of Faculty to act as a sponsor for your visit.

  2. Complete an application form and return it to the Faculty Assistant with the relevant supporting documents, as detailed in section E of the form.

Please note parts of the form must be completed by the sponsor and the relevant Academic Area Head. The sponsor will help you with this.

Applications must be made at least one full term or three full months in advance of the proposed start date of the visit. An application does not guarantee acceptance.

All applications are considered by the Academic Visits Panel, usually within one month of receiving the application. All applicants will be informed in writing of the result of their application.

Visa advice

If an Academic Visitor is British, Swiss or a national of an EEA country, no visa is required.

All other applicants are required by law to hold a valid visa (unless they are already in the UK on a visa which permits work).

  • Most Academic Visitors who require visas come with an Academic Visitor Visa.
  • ‘Visa nationals’ have to apply in advance for their visa (see a list of over 100 countries).
  • ‘Non-visa nationals’ (all other countries) also require a visa but can apply for this as they enter the UK.
  • An Academic Visitor Visa specifically prohibits collaborative work undertaken in the UK. If collaborative work is to be undertaken, a Tier 5 visa will be required.

Read detailed information on Visitor Visas and Tier 5 Visas. You can also read a document which summarises the main points.

Please ensure you understand which visa (if any) you require before you submit your application form. Faculty Services can provide guidance and assistance but ultimately visitors are responsible for obtaining the necessary visas and providing right to work documentation. Please note that everyone must be able to prove the 'right to work' in the UK, regardless of whether the work is paid or unpaid.

Academic Visitor FAQs

  • Who can make an Academic Visit? You should have a doctorate or an equivalent academic qualification, be an academic currently employed at another Higher Education Institute (or an equivalent research organisation), and be well qualified in your field of expertise. You must secure the support of a member of Faculty to act as a sponsor for the visit before applying. Students are not usually eligible to make visits under the Academic Visitor scheme. If you are an undergraduate student, please see the university’s Visiting Students pages. If you are a graduate research student, please see the university’s Recognised Students pages.
  • How long is an academic visit? Minimum of one month and a maximum of one year (or a maximum of six months for those restricted to that period by the terms of their visa). Visits will not be extended unless there are exceptional circumstances.
  • What is the purpose of an academic visit? Usually personal research, informal discussions with other academics or attendance at a single seminar or conference. Collaborative work will also be permitted subject to visa restrictions.
  • What does it cost to make an academic visit? We charge an administration fee of either £250 per month or £600 per term (to include the ten week Oxford term) or £2,500 per year. This fee covers the use of the school’s resources and a hot-desking space as well as support from the Faculty Services team and the IT Helpdesk.

What can a visitor expect?

  • To be met and shown around the school on their first day
  • A welcome pack providing information about the school and Oxford
  • A supportive accessible sponsor
  • Access to events and activities at the school
  • A building access card
  • A hot desking space
  • An Oxford Saïd IT network account giving access to allocated space on the shared drive, use of the library computers and printing facilities in the school
  • The opportunity to apply for a Bodleian card (if this is supported by the sponsor) which gives full access to all physical and digital holdings of the Bodleian libraries and the opportunity to apply for an Oxford Saïd email account.
  • To be asked to provide a brief report on their visit at the end of their stay for the Research Dean

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